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Saline County Christian Home Education Association By-Laws

Membership

Membership will be extended to families who submit a current Letter of Intent to Homeschool and Waiver Form to their local Public School Superintendent and are committed to a Christian Education. Furthermore, members must accept the SCCHEA Statement of Faith and Purpose, abide by current SCCHEA By-Laws, honor the e-loop guidelines, and pay annual dues for the current year as listed on the website. Membership will not be extended to any student who has been expelled from public or private school without review and approval from at least 2 SCCHEA officers.

General Business Meeting

General Business Meetings shall be conducted twice a year within the first two weeks of August and within the first two weeks of March. Meeting date, time and location must be posted on the e-loop and website at least two weeks in advance.

Executive Officers

Executive Officers will consist of the President, Vice-President, Secretary, Treasurer, Activities/New Member Assimilation Director, IT (Information Technology) Director and Athletic Director. If a couple shares an elected officer position, they will only have one vote in any Executive Committee meetings. The Executive Committee will meet at least once quarterly.

President

  1. Shall preside over meetings maintaining order and decorum.
  2. Shall provide a written agenda to all members present at business meetings.
  3. Shall maintain a current membership roster.
  4. Shall be responsible for reserving the facility for general business meetings.
  5. Shall notify parents when a misconduct report is filed.
  6. Shall assist with maintaining an online SCCHEA directory.
  7. Shall work with the secretary to plan quarterly SCCHEA Executive Committee meetings.
  8. Shall be an assistant moderator for the e-loop and the www.salinecountyhomeschool.org website.

Vice-President

  1. Shall assist president as needed.
  2. Shall oversee publicity for the group.
  3. Shall preside over meetings in the absence of the president.
  4. Shall automatically assume the office of the president should that office become vacant. If unwilling or unable to serve, a special election will be conducted by the Executive Committee following guidelines for nominating committee and elections listed under Elections in this document.
  5. Shall be an assistant moderator for the e-loop and the www.salinecountyhomeschool.org website.

Secretary

  1. Shall record the minutes at each business meeting and report the minutes of the previous meeting, providing the President with a copy of said minutes after the meeting is adjourned.
  2. Shall oversee the SCCHEA calendar and post events as needed.
  3. Shall work with the president to plan quarterly SCCHEA Executive Committee meetings.
  4. Shall assist with maintaining an online SCCHEA directory.
  5. Shall check the SCCHEA post office box regularly, handle return correspondence as needed, and distribute pertinent mail to other officers.

Treasurer

  1. Shall be responsible for financial business of the organization.
  2. A treasurer's report shall be given at each general meeting which shall include previous balance, current expenditures and deposits, and present balance. Copies will be made available to members present at the business meeting.

Activities/New Member Assimilation Director

  1. Shall assume the responsibility of coordinating all athletic activities and have communication with all coaches.
  2. Shall oversee the planning of activities including 7 ups, 6 downs, field trips, etc.
  3. Shall contact and encourage new members.

IT (Information Technology) Director

  1. Shall be responsible for maintaining SCCHEA website.
  2. Shall assist with maintaining an online SCCHEA directory.
  3. Shall moderate the SCCHEA e-loop, including approval of new members to the e-loop and approval of messages and attachments as needed.
  4. Shall respond to those seeking information about SCCHEA.
  5. Shall keep the group e-mail address (currently info@salinecountyhomeschool.org) up to date and respond to e-mails as needed.

Athletic Director

  1. Shall assume the responsibility of coordinating all athletic activities and have communication with all coaches.
  2. Shall be responsible for assigning someone to oversee the SCCHEA Warriors e-loop.

Elections

A nominating committee consisting of the Executive Committee, the Athletic Committee, and any current year member wishing to serve will meet in February with the date, location and time posted on the e-loop and website at least one week in advance. The nominating committee will compose a ballot of nominees from the nominees received via e-mail. The vice president will contact nominees to verify willingness to serve. After a ballot of at least one name per office is completed, it will be posted on the website by the Internet Coordinator. The nominating committee will determine the process of voting between elections at a business meeting or a web-based election. Members will have an opportunity to meet the candidates for each position during the Spring business meeting, at which each candidate will be given an opportunity to share goals and ideas for SCCHEA pertaining to their nominated position. Elections will be held at the Spring business meeting or in a web-based election within two weeks following the spring business meeting. Elections shall be for a one year period and will begin on June 1st of each year. Officers shall be exempt from annual dues. Officer positions (other than president) which become vacant between business meetings will be filled by the remaining Executive Committee.

Committees and Coordinators shall be chosen or appointed as needed by the Executive Committee.

Testing Coordinator

  1. Shall coordinate all efforts between a testing committee and the State Department of Education. Shall secure a testing site and test administrators, provide a nursery/childcare for test administrators who have children not old enough to test, provide notification to members of the upcoming testing dates and registration procedures, and secure adequate supervision for classrooms, hallways and restrooms the day(s) of testing.

Yearbook Coordinator

  1. SCCHEA will set aside $400 per year to help offset the cost the yearbook.
  2. The yearbook coordinator will research companies to publish the yearbook. Once a price is established, the cost of the yearbook will be divided equally among those ordering a yearbook.
  3. The yearbook coordinator will oversee the publication of a hardcover yearbook.
  4. The yearbook coordinator will oversee the yearbook committee made up of interested student and parents.

Graduation Committee

  1. SCCHEA will set aside $350 per year for graduation. If funds are available, an additional $25 per graduate will be added for each graduate after the third graduate up to $600 (example: $350 for 1-3 graduates, $375 for 4, $400 for 5, etc.).
  2. The graduate families will serve as the graduation committee. The committee should choose a chairperson and secretary for overseeing the graduation and helping with communication. The committee will be responsible for ordering matching caps and gowns.
  3. The graduate committee will be responsible for planning date and of graduation, choosing a speaker, securing a location for graduation, and overseeing the reception following. Each graduate will be given a table to display memorabilia, photos, etc.
  4. Each graduate will be responsible for a graduate slideshow with appropriate photos and music (song must be a Christian song by a Christian artist).
  5. The graduate committee will divide responsibilities (cake, decorations, programs, etc.).

Field Trips

Anyone may organize and initiate a field trip. The organizer should announce any necessary by posting the information on the e-loop (and website). Those wishing to participate should contact the organizer directly. Field trips should not be a time for parents to visit; the children will require their utmost attention and supervision. Children and parents should express thankfulness to leaders, tour guides, etc. before and after the trip. Thank you notes are always appropriate.

Handling of funds

Funds for short term events such as general field trips, parties, etc that will take place withing a few weeks will continue to be handled by the member/coordinator who planned the event. Money should be turned in directly to the event coordinator. If the coordinator accepts Paypal payments, these should be made to the coordinator's personal Paypal account. It will be the responsibility of the event coordinator to keep a record of payments and disperse funds at the appropriate time as needed. Coordinators are encouraged to give receipts for all cash payments. Funds for long term events/items such as big field trips, banquets, co-op, yearbook, graduation, and other events or items that take longer to plan are to be submitted directly to the SCCHEA treasurer. Payments may be made via Paypal, mailed to the SCCHEA post office box, or hand delivered directly to the SCCHEA treasurer. Paypal payments should be made to the SCCHEA Paypal account, not the personal account of the coordinator. The SCCHEA treasurer will be responsible for designated funds until such time as funds need be dispersed for the activity, item, or event.

Behavior Policy

All children must behave in a courteous and controlled manner at all SCCHEA events. The rules set at all events by the event organizers must be followed. Each participating student and adult is expected to respect and follow the leader's directions. In the event that a child or parent becomes disruptive or behaves in a manner which degrades the Christian witness of the group, the offending family may be asked to leave by the group organizer. Violent misbehavior should be reported confidentially to the President, and the President and Vice President shall investigate the complaint. A committee of 3 officers shall determine what further action is necessary. Conflict resolution of a non-violent type should be handled using the model given in Matthew 18.

Speaker Fees

Speaker Fees for guest speakers (up to $200) shall be determined and approved by the Executive Committee. Larger amounts must be approved at a business meeting.

Guests

Guests may be invited by members to participate in events that are not limited to the membership by event organizers. If there is limited space available, priority will be given to SCCHEA members before guests are allowed to sign up.

Committees and Coordinators

Committees and Coordinators shall be chosen or appointed as needed by the Executive Committee.

Amending the SCCHEA Statement of Faith

For our statement of faith to be amended, a committee consisting of the Executive Committee and any members wishing to participate in the process must hold a meeting with the location, date and time posted on the e-loop and website at least two weeks in advance. After the first meeting, additional meetings may be planned by those in attendance at the first meeting, but still open to those who inquire about future meetings. These meetings will be posted on the e-loop and website, but do not require two weeks advance notice. After the committee meets and discusses changes, any changes must be passed by a 75% margin of current members voting in an e-loop or e-mail vote or in a business meeting. The changes must be posted on the e-loop and website for at least two weeks before a vote and voting method must be included in the post.

Amending the SCCHEA By-laws

For our bylaws to be amended, a committee consisting of the Executive Committee and any members wishing to participate in the process must hold a meeting with the location, date and time posted on the e-loop and website at least two weeks in advance. After the first meeting, additional meetings may be planned by those in attendance at the first meeting, but still open to those who inquire about future meetings. These meetings will be posted on the e-loop and website, but do not require two weeks advance notice. After the committee meets and discusses changes, any changes must be passed by a 75% margin of current members voting in an e-loop or e-mail vote or in a business meeting. The changes must be posted on the e-loop and website for at least two weeks before a vote and voting method must be included in the post.

Statement of Faith & Purpose

Adopted August 1991

We are the Saline County Christian Home Education Association.

Though religious affiliations of the various families represented in this organization vary, we are nonetheless completely united in our belief that

  1. There is one God and Eternal Father who is Himself uncreated, yet Creator of all that is, visible and invisible, and that;
  2. His Son is Jesus, manifest in the flesh and risen from the dead, fully god and fully man, only Savior of mankind, sitting now at the Father's right hand, and that;
  3. The Bible is the sole "God-breathed" record of God's dealing with man from the beginning, and contains also divine direction for all of man's needs as well as knowledge necessary to man for his eternal salvation, and that;
  4. The first holy, human institution created by God from the beginning of time was the Family.
Understanding, then, the sanctity of the Family relationship and that the preservation of it, in keeping with God's Laws, both secures to us His blessing and guarantees a firm foundation upon which our State and Nation may flourish, we, the Saline County Christian Home Education Association, have come together for the purpose of providing mutual advice and encouragement to those who are like-minded, especially to those families who are committed to providing both religious and academic education to their children in the home environment. We have chosen to educate our children in the home because of our belief that we, as parents, are ultimately accountable to God for rearing our children "in the nurture and the admonition of the Lord". We understand that even the best academic education may be destructive to the child's character and may inflict damage with eternal consequences if it lacks balance provided in the wisdom that comes from knowledge of God's word. That is, it is our belief that the true worth of all knowledge must be determined solely by how well that knowledge may be utilized in daily service to God as He has revealed Himself and His purpose in His word.